Job Openings with MLA

Position: Administrative Assistant

Status: Non-Exempt, Full-time
Reports to: Executive Director
Pay Range: $18.00 - $21.00 per hour, based on experience, plus a competitive benefit package including holiday pay, paid time off, 403(b) employer retirement contributions, and health/dental/vision insurance coverage.

The Administrative Assistant is the primary point of contact and receptionist for MLA. They provide support for all MLA staff members and areas of MLA operations including administration, accounting, membership, communications, and events.

Key Responsibilities

General Office and Administration Duties

Primary point of contact for reception, calls and emails
Manages processing of mail, office and stationary supplies, and general filing
Coordinates team celebrations, staff outings and recognition activities
Prepares materials and takes minutes for board and committee meetings
Creates board, committee, and staff rosters
Schedules member site visits and performs regular database backups

Accounting and Finance Duties

Assists with accounts receivable and payable, including deposits, invoices and reconciliations
Helps prepare records for audits and supports document destruction processes
Sets up ACH and EFT payments and resolves invoice discrepancies

Membership and Communications Duties

Processes membership orders and renewals, updates records, and assists with invoicing
Sends renewal and acknowledgement communications
Assists members with account or access issues

Programs and Event Duties

Assists with registration, mailings, vendor invoicing, and sponsor coordination
Supports legislative visits and other event logistics
Assists with workgroup and committee tasks as needed

Qualifications and Training

Associate degree or equivalent combination of education and experience
Minimum two years’ experience in general office operations
Knowledge of Word, Excel, Outlook and databases
Excellent communication and interpersonal skills
Reliable, detail-orientated and able to work independently

Work Environment

Remote position, with preference for candidates in the greater Lansing area due to occasional in-person duties
8:30AM – 4:30PM, Monday – Friday
Occasional in-person meetings, events and travel required
Must be able to lift up to 50 lbs. occasionally

Applications

Position to be filled by January 19, 2026 or earlier. To apply, please submit a cover letter, resume and three references to Dillon Geshel, Interim Executive Director by December 5, 2025 via email at [email protected]. Please use “Administrative Assistant” in your subject line.

The statements outlined in this job posting are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all duties and responsibilities that may be assigned, or skill level required.

This position is in FLSA category “non-exempt”. This association has the right to revise this position description at any time. The position description is not a contract for employment and either the employee or the association may terminate employment any time for any reason.

MLA is an equal opportunity employer and does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, sexual orientation, gender identify expression, age, disability, or veteran status.