Partner Opportunities at Spring Institute for Youth Services 2023

Exhibit | Sponsor | VENDOR registration FORM | Download the Vendor Prospectus (PDF)

MLA Spring Institute for Youth Services 2023: Sustaining Our Future

March 30 – 31, 2023
Sheraton Ann Arbor Hotel
3200 Boardwalk Drive
Ann Arbor, MI 48108

Do you offer products and services for libraries? Don't miss the opportunity to connect with hundreds of library staff and support the premier conference for youth library services in Michigan through a sponsorship, or exhibit booth in our Expo hall! Read on for details and register as an exhibitor or sponsor by clicking the button below. 

Questions? Download the Spring Institute for Youth Services prospectus and contact Amber Sheerin, MLA Program and Event Director at (517) 881-3194 or [email protected] to learn more about sponsoring or exhibiting.

REGISTER TO SPONSOR OR EXHIBIT AT SPRING INSTITUTE 2023

About Spring Institute

Every March the Michigan Library Association hosts the Spring Institute for Youth Services, Michigan’s premier annual education event for youth library professionals. Children and teen services library professionals from across the state gather together to share, discover and experience best practices at formal sessions. vendor exhibits, and networking activities in a fun and collaborative learning environment. Spring Institute for Youth Services is an annual two-day conference that brings together nearly 200 library professionals, as well vendors, performers, and authors for two days of education, exhibits, networking, special events, and interactive activities. 

Spring Institute 2023 Venue

Sheraton Ann Arbor Hotel
3200 Boardwalk Drive
Ann Arbor, MI 48108
(734) 996-0600

Group room rates start at $132 plus tax. Please click here to make a reservation or call the hotel directly and refer to the Michigan Library Association Spring Institute in order to qualify for the discount rate. Reserve your room by March 1, 2023.

Learn more about Ann Arbor at annarbor.org.

Partnerships at a Glance

REGISTER TO SPONSOR OR EXHIBIT AT SPRING INSTITUTE 2023

Exhibit

Benefits to Exhibiting at Spring Institute

• Convenient layout with exhibit space located near event rooms
• Ample non-conflict time for conference attendees to visit your booth
• One-day format helps to minimize your travel and lodging expenses
• Networking opportunities with youth services staff from a wide variety of Michigan libraries
• Contact information for attendees provided before and after the event
• Complimentary listing in printed conference program and mobile app

Booth Rates

Booth Price Includes

• 6’ skirted table with two chairs
• Wi-Fi connectivity
• Continental breakfast and lunch for one (1) booth personnel

Additional Services

• Additional personnel meals ($30 per person)
• Electrical connection ($40 per booth)

Exhibit Schedule

Exhibit Booths will be open on Thursday, March 30, 2023, from 8:30 AM - 4:00 PM.

Booths will be assigned on a first-come, first-served basis. 

Booth Diagram:

REGISTER TO SPONSOR OR EXHIBIT AT SPRING INSTITUTE 2023

Sponsor

We will work with you to customize any sponsorship opportunity that best aligns with your goals and objectives and gives the maximum return on your investment for your organization and the conference attendees. We offer a wide range of sponsorship options to fit your needs and budget. If you are interested in an in-kind sponsorship or unlisted opportunity, MLA will work with you to find a solution within your budget that maximizes your investment.

 All-Conference Sponsor — $5,000 

• Logo recognition on all-conference session signage
• Podium recognition during conference opening and closing remarks
• Complimentary exhibit space on Thursday and Friday
• Color advertisement on back cover of program book
• Logo recognition in program book, event app, and on MLA website and social media
• Option to provide chair drop (250 supplied items required)

Thursday Night Reception — $1,750 

• Logo recognition on reception signage
• Podium recognition during Friday’s opening remarks
• Complimentary advertisement in program book
• Logo recognition in program book, event app, and on MLA website and social media

Lanyards Sponsor — $1,000

• Your logo* printed on lanyards given to conference attendees
• Logo recognition in program book, event app, and on MLA website and social media

Break Station Sponsor — $1,000

• Logo recognition on break signage
• Credit in program book, event app, and on MLA website and social media

Mobile App Sponsor — $750

• Credit and logo featured on app splash page and QR code signage on-site
• Credit in program book and on MLA website and social media

Keynote Sponsor — $750

• Logo recognition on keynote signage
• Podium recognition during keynote introduction
• Logo recognition in program book, event app, and on MLA website and social media
• Option to provide chair drop item for keynote session

Trivia Game Sponsor — $600

• Logo recognition on trivia lunch signage
• Podium recognition by trivia host
• Credit in program book, event app, and on MLA website and social media
• Option to provide chair drop item for trivia lunch

Breakout Room Sponsor — $500

• Logo recognition on breakout signage
• Podium recognition by breakout room leader
• Credit in program book, event app, and on MLA website and social media
• Option to provide chair drop item for breakout room sessions

Chair Drop — $250

• Your company provided material and/or giveaway given to all attendees during keynote session (250 supplied items required)
• Credit in program book, event app, and on MLA website and social media

*Custom Sponsorship Packages are also available. Let us work with you to get the best return on your investment and get your name in front of hundreds of library professionals and key decision-makers. Contact MLA Program and Event Director Amber Sheerin at [email protected] to discuss a custom sponsorship package.

REGISTER TO SPONSOR OR EXHIBIT AT SPRING INSTITUTE 2023

Cancellation Policy

No refunds will be issued after Friday, February 10, 2023.

Cancellations received on or before Thursday, February 9, 2023 will be subject to a $100 cancellation fee.

Consent

Registration and attendance at, or participation in, MLA meetings or other activities constitutes an agreement by the registration to the use and distribution of the registrants or attendees' image or voice in photographs, videotapes, electronic reproductions of such events and activities by MLA. Please contact MLA at [email protected] if you'd like to be removed from any list.

Code of Conduct

MLA’s vision is to be a highly effective, trusted network of libraries, library employees, trustees, friends and supporters working together to support and promote the highest quality library services throughout Michigan. To fulfill our vision, MLA has built, and is dedicated to maintaining, an inclusive and equitable community where all people can come together to advance our shared vision.

Click here to download the complete Code of Conduct (pdf). MLA is committed to providing a safe, productive, and welcoming environment for all participants and MLA staff.

Each participant, including attendees, speakers, volunteers, exhibitors, staff, and service providers, is expected to understand and follow MLA policies and report any violations. These expectations apply to all MLA activities (whether virtual or in-person), including but not limited to those held in conjunction with conferences, events, and meetings. Any conduct that is prohibited in-person is also prohibited online, including but not limited to on MLA social media pages and other online platforms.

Health and Safety Guidelines

Common Allergens

MLA will make every effort to ensure that provided meals are free of any declared allergens. Please ensure you have alerted MLA staff to any allergies you may have. If you have emergency medications, such as an EpiPen, please carry it with you during the conference.

Although we always aim to work with you to provide a safe and comfortable conference, we cannot guarantee a completely allergen-free event or prevent others from bringing potential allergens to the event. Conference attendees and exhibitors are asked to refrain from bringing, distributing, and consuming products containing peanuts and other nuts at the conference.

COVID-19

MLA will implement and follow all current requirements related to COVID-19 from the CDC and state and local health departments. With our guests’ safety in mind, we strongly recommend that you be fully vaccinated against COVID-19 to attend and that masks be worn in all indoor spaces for the safety of all attendees. These guidelines are subject to change based on requirements in place at the time of the event.

MLA is committed to alerting all attendees of any changes, but please continue to visit MLA’s website for the latest information. Do not attend the conference if you are testing positive for COVID-19 or if you are unwell, showing COVID-19 symptoms or awaiting COVID-19 test results.

If any government orders restrict us from gathering, we will reassess the event dates and reimbursements at that time. MLA will provide a full refund for any in-person event registration cancellations with documentation of any of the following:

• Receipt of a positive COVID test
• Required quarantine due to COVID exposure
• State, local and federal government mandates regarding COVID-19

Questions? Contact us!

For additional information or questions please contact Amber Sheerin, MLA Program and Event Director at (517) 394-2774 or [email protected].